BILL RECEIPT PREFERENCES #

Bills or claims may be received via USPS mail to:

Town of Shipshewana
Attn: Clerk-Treasurer
PO Box 468
Shipshewana IN 46565

Bills or claims may be received via email to billing@shipshewana.gov **THIS IS THE PREFERRED METHOD**

Bills or claims may be hand delivered to the Clerk’s office.

PROCESS CLAIMS #

Getting started, things to know:
   –  Claims and Invoices should be entered within 1 business day of receipt.
   –  Paper claims shall be scanned into a digital format and saved as a PDF file.
   –  The claim shall be date-stamped upon receipt.
             –  Paper claims may be ink-stamped before scanning, or a digital claim may be digitally date-stamped.

Enter a Bill/Claim for Payment #

Navigate to https://apa.afanywhere.com/cs and log in.

Navigate to MENU > Accounts Payable > Edit: Bills

Select Add

For recurring or repeating bills you can clock the dropdown arrow on the Add button and choose Repeating Bill.

Fill in the applicable fields in the Bill tab.

• Pay From:
• Department:
• Vendor:
• Description:
• Invoice:
• Type:
• Invoice Date:
• Activity Date:
• Due Date:
• Amount:
• Reference:
• Options:
  • Detail Activity
  • Pay Separately
  • Hold
  • Override EFT
  • Printed
• Subject to 1099:
• Override Pay Address:

Notes Tab: You may select Add to add a note to the claim payment.

Receiving Tab: Do not use.

Distribution Tab: Select Add and choose the distribution account(s) to pay the claim. May use as many as needed and are applicable to the claim. Enter the dollar amount for each distribution to the right of the account number.

NOTE: The total of the distributions MUST equal the total “Amount” of the claim you entered on the “Bill” tab.

If applicable, you may choose the Distribute button to use a pre-defined distribution group.

Images Tab: Upload the email, bill/claim and/or any supporting documents here. Preferred file type is PDF. (Do not use save documents as image file such as; jpg, tiff, png etc.)