You’ve calculated the PERF payment from your current payroll. Now what? Now you need to enter the payment into the state INPERS reporting website and submit the payment.
Open a web browser and navigate to: https://erm.inprs.in.gov/erm/faces/login.jspx and login
Once logged in use the left navigation menu. You will need to click the white arrows to expand the menus.
Expand the Wage and Contribution menu and select Online Entry. The window to the right will display a heading of Select Submission Unit. If not highlighted select the line for TOWN OF SHIPSHEWANA and select the Next button at the bottom of the screen.
The payroll submission date and type will open; choose the correct Payroll Frequency dropdown:
- Bi-weekly – 1 if processing a normal bi-weekly payroll (i.e. normal hourly employees, etc.)
- Semi-annually-2 if processing a semi-annual payroll (i.e. elected officials, board appointments, etc.)
Next choose the payroll date you are entering from Payroll Date dropdown.
Next you will have to choose the report entry type. Choose one.
- New Report – This will open a new blank report. One will need to look up and add each employee to the report and then enter all payroll data needed.
- Create New Report from Previous Report – This will open a carbon copy of your previous report. If the employees are the same, one would only need to change the payroll amounts for each person. This is the preferred method to help eliminate the potential for error.
Once chosen, select the Next button to continue.
If Create New Report from Previous Report was selected, one will be directed to a page with a list of all the employees from the previous entry to enter payment information for. One would need to select the Modify link for the employee to open and edit the submission form for that employee.
If one had chosen New Report in the previous step, one would need to add each employee by selecting the Add Members button and enter the submission info for that employee. Repeat until all employees are added.
This is where one will enter the information from the Payroll Calculation excel file that had been created earlier. Enter the Gross Wages (Total Taxable), EE 3%, EE VOL, ER 11.2% and the payroll dates as shown in the employee pop-out below. Select the Save button when complete.
When every employee’s information is entered correctly select the Validate button at the bottom of this screen.
If there are any errors, the entire form will need to be deleted and reentered once submitted for validation. You cannot change items after it has been submitted for validation unless they system levees an employee open due to validation error.
If one needs to save the report to finish later, select the Save Report button. To access the saved report, follow the steps above again. One will be asked to open the saved report, rather than creating a new one.
One will get a confirmation that the entries were submitted for validation. To check status and process a payment, use the left navigation menu. Click the arrow to the left of Wage and Contribution section to expand the choices. Select Submission Reports.
Make sure the TOWN OF SHIPSHEWANA line is highlighted and select the Next button.
The reports are displayed by date submitted. The report that was just submitted should be at the top of the list. The report status should be listed as Validated. If it says Pending, please wait for the PERF system to complete its validation proses to continue.
Select the View link to verify and view the validated report for errors or warnings.
View the Validation Results section. If all submissions are validated and have no errors, one will see that in the Transactions That Passes Validations line.
If completed with no errors or warnings, one is done with this section and may move on to the next how-to doc. If there are any validations with Errors or Warnings, please continue below. If unsure how to proceed, contact the Clerk-Treasurer.
If there are any errors, they will show up here in the Resolve column. View the errors by clicking the link Resolve in the resolve column and correcting them as needed. Contact the Clerk-Treasurer for assistance if needed. Note: Many warnings are only due to fluctuation in pay amounts. i.e. an employee that makes more one week due to overtime.
Highlight the employee in the list to see their info. Verify the numbers submitted are correct to what was calculated. Select the link Resolve to very the error noted and edit the numbers entered if needed.
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A new window will open with the employee that was selected. You can not the error or warning INPRS has flagged. In this example an employee’s wages are higher this payroll due to overtime. If all numbers are double checked correct, select the Save and Revalidate button.
Once all the steps are completed notify the Clerk-Treasurer via email the PERF Report is entered and ready for payment.
No one may process any payment to INPRES without the Clerk-Treasurer verifying the entry and written direction to make the payment from the Clerk-Treasurer.
