RATES AND RULES #
2025 Rates
$220 Buggy Plate/Sticker
$50 Trailer Plate/Sticker
$20 Late Fee (New late fee starts on May 15, 2025)
2024 Rates
$210 Buggy Plate/Sticker
$50 Trailer Plate/Sticker
$20 Late Fee (New late fee starts on May 15, 2024)
2023 Rates
$200 Buggy Plate/Sticker
$50 Trailer Plate/Sticker
$20 Late Fee
2022 & 2021 Rates
$100 Buggy Plate/Sticker
$30 Trailer Plate/Sticker
$10 Late Fee
MISC RULES & PRACTICES #
Sell buggy plates and stickers from March 1st – May 15th for “on time” sales. Access a $20 late fee for all sales after May 15th.
The $20 late fee will only be applied AFTER May 15.
50% Discount on plates issued between November 1st and February 28. Only applicable to new registrations, NOT renewals.
If a customer requests a Lost Sticker/Lost Plate charge $20 (an affidavit will be required).
LATE REGISTRATION RULE #
Go back 2 years for the regular plate fee plus 1 late fee plus the current year’s fee for missed years.
ExampIe: Did not plate for 5 years – renewing April 1, 2025
$210 for 2024
$200 for 2023
*$20 Late fee (if they are renewing PRIOR to Mav 15th of 2025)
$220 current fee
$650 Total Fees
HOW TO SELL A BUGGY PLATE #
The process is completed in AccuFund. You may use a paper receipt book ONLY if unable to access AccuFund. AccuFund will automatically output the County registration form they require when entry is completed.
Three steps are required to complete a buggy plate sale:
- Any account without a Horse-Drawn Vehicle Receipt from a previous year must be verified in the County Database before the sale.
- The customer account information and transaction details must be entered into Accufund. The customer receipt(s) and Horse-Drawn Vehicle License Receipt(s) can be printed from AccuFund.
- The plate record in the County buggy plate database must be updated prior to the information being sent to the County Auditor.
You must complete steps 1 and 2 before moving on to the next sale or providing the customer with their plate and/or sticker.
CUSTOMER INFORMATION #
First verify the Horse-Drawn Vehicle License Receipt the customer is renewing is valid.
Verify there has been no change of address, contact information or name. If there has, make corrections as needed in Accufund in the following steps.
Verify the correct year on the license. If the renewal year is not the current year the customer must pay previous years and late fees. See 2.1 LATE REGISTRATION RULE above.
ENTERING THE TRANSACTION IN ACCUFUND #
Navigate to https://apa.afanywhere.com/cs and log in.
On the top left you will find the site menu button. Navigate to Menu > Core > Organization
Locate the customer in the organization list and open their account.
Note: If the customer is not in Accufund you will need to enter a new customer account for them before moving on. See Creating a New Customer in the Accufund Wiki.
Internal Control Check: If the customer is new, an internal control check should be completed to verify they are a resident of Newbury Township, we are not allowed to sell to any other township resident.
To check township of residence, navigate to Beacon GIS and enter the address of the customer in the Address Search. As you type it will filter addresses that match, choose it from the list that populates.
Beacon will take you to the property information. Scroll to the Taxing District section and verify the Township is listed as Newbury. If it is not we cannot sell them a buggy plate.
Navigate to the Cash Receipts tab.
Choose the Add button to create a new record.
Enter the transaction data:
- The Deposit To field should always say <any>
- The Drawer field should say <none> for all cash or check payments
- The Customer field should pre-populate
- Enter a description in the Description field
- Enter the total amount received in the Received field
- Enter the transaction date in the Date field
- Enter the payment type in the Type field
- Enter the check number or CC payment number in the Reference field.
TIP: If you do not know the total of the sale, move on to the next step and enter in all the buggy plate sales. When they are all entered the Fees/Taxes screen will total the amount due. You can then come back to this screen and enter the Received amount.
Choose the Fee/Tax Payments tab from the navigation listed to the left.
Choose the Add button to add a plate for sale.
Choose the type of fee from the dropdown for the sale; Buggy Plate or Buggy Trailer Plate.
Note: You may add multiple fees/plates to this one cash receipt. †
Once the fee type is chosen, all of the following fields must be completed:
- Tax/Fee Date: Enter the transaction sale date.
Receipt Book Number:This field is no longer used.- Plate No.: Enter the plate number.
- This is a new plate: Check if the plate is a newly issued plate.
- Vehicle Type: Choose from the drop down. If not listed choose Other and make a note of the type in the Notes section below.
- Is this a late renewal: Check if this is a late renewal.
- Notes: List any applicable notes. Please also list the breakdown of late fees and plate fees if paying multiple years.
i.e. 2022 Buggy Plate $100, Late Fee $10; 2023 Buggy Plate $200., Late fee $20; 2024 Plate Fee $210. - The Plate Fee amount will automatically enter the current years plate fee. You will need to manually change the amount to reflect multiple years and/or late fees.
When completed select the Save button.
† Repeat this process for each plate. You can add as many plates on one cash receipt as needed.
After all fees are entered, they will show up in the list as shown below. When all fees are entered and the total amount, payment type and date are correctly entered in the Cash Receipt tab choose the Submit button to save the transaction.
NOTE: the total amount of all fees must equal the Total Received amount you entered on the Cash Receipt tab to submit.
Once entered, you can now print a customer copy of the transaction. Highlight the cash receipt you just created in the list and choose the Print button along the top.
The print window will open. Choose Customer Cash Receipt w/Stub (3-up) from the drop-down menu and press the Submit button.
The receipt will open as a PDF in a new window. Print the PDF and give the customer the receipt and cut off the payment stub to attach to the form of payment. Remember to initial the payment stub in the bottom right corner for internal controls.
PRINTING THE HORSE-DRAWN VEHICLE LICENSES #
Navigate to Menu > Fee, Tax & Licensing > Report: Activity to print the customers license(s).
In the Report field choose: Horse-Drawn Vehicle License Fee Receipt (2025)
To choose only plates from this year, be sure and select This Fiscal Year in the Activity Date field.
If you wish to print one customer’s license(s), select Starting With in the Business Lookup field and enter the customers full account lookup in the field to the right. (Must include the preceding zero.)
The license(s) will open as a PDF in a new window. Verify the customer information, the plate number and the sticker number are correct. Print the PDF on perforated paper and give the customer the license and corresponding plate(s)/plate sticker(s).
INTERNAL CONTROL DOCUMENTATION PROCESS #
A copy of the following should be printed to PDF and/or scanned for documentation and added to the Receivables Repository (Deposits) Teams folder.
- A PDF copy of the prior year’s license form the customer provided
- A PDF copy of the cash receipt of the sale
- A PDF copy of any additional supporting documents that were provided from the customer
- A PDF copy of the mail order form if sent in by mail
RECORD TRANSACTION IN THE COUNTY BUGGY PLATE DATABASE #
Navigate to https://barcloudweb.asapsystems.com/Login.aspx and log in.
Use the username provided by the County: newbury@lagrangecounty.org
Use the password provided by the County: ***************
A pop-up menu will open. Choose Newbury for the site and click the Log In button.
The asset cloud dashboard will open.
If this is a renewal you can search the old record to update it. Choose Files > Plates. You can look through the list or search for the customer or plate number in the search field.
If this is a new plate and you have verified there is no current plate listed for this buggy/trailer you will have to add a new entry. To do so choose the Add New + button left of the search bar.
Once you have located the record, you will need to navigate to the General tab and update/fill out the following information.
- License Plate #: Enter the new plate number here, if renewal verify the same plate number as listed here.
- Buggy or Trailer: Choose the correct item from the dropdown.
- Township: Choose NEWBURY from the dropdown
- Description: Any add’l info may be noted here.
- Person: Enter the owner(s) names as Last, First & First
- Address: Enter the mailing address.
- Sticker Number: Enter the new sticker number.
- Sticker Year: Enter the new sticker year.
- Date Issued: Enter the date of the transaction.
- Town: Enter the mailing address Town
When completed you may select the Save button at the top right so you do not lose any of your entry.
Next, choose the Purchase Order tab and update/fill out the following information.
- Purchase Order Date: Enter the date of the purchase.
- Fee: Enter any buggy plate or trailer plate fees paid.
- Late Fees: Enter any late fees paid.
When completed select the Save & Close button.
